- One of the most important tools
we can use to serve our students at this moment
is the video conferencing application ConferZoom.
Our college has created pro accounts
for all faculty and staff.
You should have received an email from Zoom
on Tuesday, March 17th that asked
you to verify your Cerritos College email account in order
to fully activate your ConferZoom account.
If you did not see the email in your inbox,
please check your junk email folder as that
is where I found my email from Zoom.
Once you locate the email, click on the link
labeled Click Here to Activate Your Account.
Then follow the instructions you will find on Zoom's website.
Please note that this is only necessary for faculty
and others who wish to host a meeting.
Students and other participants do not
need to sign up to attend a ConferZoom meeting.
Once you have activated your account,
log into Canvas at http://cerritos.instructure.com.
Use the first part of your email address
without the @cerritos.edu and your Cerritos College password.
Navigate to your class by clicking
on the corresponding course card.
If you do not see the class you wish to access, click Courses.
Choose the All Courses link.
Then choose the desired class from the list.
By default, ConferZoom will be listed in the left-hand course
navigation.
However, if you do not see it, you
can enable it by going to Settings,
choosing the Navigation tab, and then dragging ConferZoom
into the upper list and clicking the Save button.
Now that you can see ConferZoom in the course navigation,
go ahead and select it.
If this is the first time you are using ConferZoom in Canvas,
you will need to sync your Canvas count with ConferZoom.
To do this, click on Account Settings on the upper right.
Then click Conferencing Account on the left side.
A green check mark should appear confirming Canvas
and ConferZoom are connected and ready to use.
If you do not see the green check,
this means ConferZoom has not yet activated your account,
and you may need to try again later.
Also, you may want to try going to ConferZoom's home page
and creating an account.
Now that you have confirmed ConferZoom is activated,
you can create a video conference.
For this demonstration, we will be creating a scheduled event.
To create a ConferZoom scheduled event, click
on the Event Calendar tab.
Then click the Schedule button.
Enter any pertinent data, such as meeting name, how often you
would like it to repeat, the day and time,
and also the expected duration of the meeting.
When done, click Save.
You will now see the conference you just
created in your list of upcoming events.
To begin the conference, click the Host button.
After you've begun your video conference, if you have not
used ConferZoom on the computer you are on,
you will be prompted to install the Zoom program.
To do this, click the Download and Run or Save File.
Save the installation file to a location such as your desktop
or Downloads folder.
Then either choose it from your browser menu
or double-click on the installation file.
It may ask you at this time how you wish to connect your audio,
and if you have a microphone, you can choose it
or you can choose to call in on your phone
to the number provided.
In the Zoom window at the top right of your screen,
you will have an Enter Full Screen button.
Along the bottom of the window, you
will see the ConferZoom taskbar.
On the left are your audio and video controls
where you can mute your microphone
as well as start and stop video.
In the middle of the taskbar are your main controls,
including Invite, Manage Participants, Polls,
Share Screen, Chat, Record, Closed Caption, Breakout Room,
and Reactions.
If you wish to have a person not in the class
attend your meeting, you can use the Invite button.
Once you click on Invite, you will see a window
where you can choose to copy the meeting URL,
then send it using your preferred method,
or you can click on Default Email
to open your default email program
with a copy of the invitation in the message body.
There are also options to use Gmail or Yahoo Mail
as well as copy the entire invitation.
Manage Participants opens a side panel
where you may select options for individuals or groups,
such as designating an attendee as co-host.
One thing that most do when hosting a meeting for a class
is to mute all participants.
To do this, select Manage Participants, then
click Mute All.
It will prompt you as to whether you
would like them to be able to unmute themselves or not,
and you can choose to check or uncheck that box.
Usually you allow them to unmute themselves.
When ready, click Yes.
Note, now the students are muted.
But if they wanted to speak, they could unmute on their end.
Polls allows you to quickly create and launch polls.
If you wish to show your desktop,
you may choose Share Screen.
Then choose the window or application
you would like the attendees to view.
Chat allows you to send a private or a group chat
during the session and can also be used to share files.
If you would like the event to be recorded,
you may choose Record.
And you will later receive an email with a link
to the webinar that will contain any subtitles
and an audio transcript.
Please be aware that it will only
record the presenter or the screen being shared
and not the other participants in the Zoom window.
If you would like to include closed captions,
you can choose this button, then assign
yourself or another participant to type the captions.
They can then type their captions and all will see it.
Breakout rooms are useful when you are having office hours
and would like to have a private conversation with one
of your students.
And finally, there's a Reaction button,
which allows you to send various reactions to the group,
such as a thumbs up.
When you are finished with your ConferZoom meeting,
if you are the host, closing the Zoom window
will prompt you as to whether you
wish to end the meeting for all, leave the meeting, or cancel.
If you choose End Meeting for All, it will stop the meeting,
stop the recording, and all participants
will be logged out.